Online board meetings are becoming more common in the non-profit sector. As more boards opt for video-based meetings, the number of these meetings is increasing. Some people believe that face-to–face meetings are more beneficial. However, it is important to be aware of how to utilize virtual technology to aid in productive discussions and decision-making.
1. Use a board meeting tool that is simple to use.
There are a myriad of free or low-cost online video conference platforms that can be used to host your virtual board meeting. It is important to choose one that works for all members of your board. If you have members who are scattered across the country, or around the world, it’s best to offer a screen-sharing feature. If your board is budget-conscious, you may also want to websites think about audio-only phone conference alternatives for those who do not have video capabilities.
2. Begin the meeting by establishing the agenda in a concise manner.
A shorter agenda can help your meeting flow and prevent it from becoming too long. It forces you to cover only the most important points and gives everyone the opportunity to speak.
3. Schedule the meeting at the time that is suitable for all participants.
If your board members are in various parts of the country or even the world, you’ll have to ensure that the time of day you plan your meeting will work for all of them. You should also think about other factors that might influence their ability to attend, such as early mornings or late nights hectic commutes, and typical break times.
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